When is your data processed and stored?
To be in line with the GDPR, I’ve put together my own policy to reassure you on how your data is processed and stored when you enquire about or purchase a service from Alex James, which is when and how your personal data will be collected.
See Privacy Policy for more information.
Why is your data processed and stored and for what purpose?
Information is stored and processed via email or social media messaging primarily for the purpose of carrying out any work using my processes. No work shall be carried out unless both parties are in agreement. This personal information includes project files, samples of your project files, contracts, different editing versions, created documents that contain small parts of your information that help me do my work such as a style sheet or summary documents, and any document or message sent by you that contains your brief or requirements.
Information is stored and processed:
1) To understand your requirements before commencing work.
2) To communicate to you during the work to make sure any problems are resolved.
3) To enable me to carry out my work according to your requirements.
4) To help with record-keeping: job tracking, invoices/receipts for financial obligations, monitoring performance and time in my work, and for improving editorial excellence.
I will always ask for your consent to use your personal information – name, book title, written feedback – before using it for the purpose of promoting my services, for testimonials/feedback, or for showcasing my online portfolio.
Your email address and physical address are used for the purpose of posting you books, keeping a record of mailing list emails, exchanging ebooks for reading or review purposes, and administering giveaways or special offers.
Your email address may be used to contact you as a friend and fellow professional.
Your real name, author name, book title, book cover, and extracts of your books may be shared through Alex James’ website, social media, and mailing list for the purpose of book reviews. Please contact Alex James if you have preferences on how your data is shared.
See Privacy Policy for more information.
What personal information of yours is stored?
- Project information – name, project title, genre/type, word count, service you’re interested in or you purchased, your brief/requirements, book description and details about your publishing plans and readers, contact details (email address and phone numbers), contract specifics about how work is to be carried out.
Some of your project information may also be stored in style sheets, edited files, or helpful sub documents for the purpose of carrying out work. It will not be used thereafter, other than for reference or record-keeping.
- Project – original files, edited files, and (shorter) sample files.
- Feedback – feedback forms you have filled in or any comments you have written in relation to Alex James’ business or services via email, social media messaging, in-person conversation, or phone call. Before reproducing any of this content as part of Alex James’ business and services, Alex James will ask for your consent.
See Privacy Policy for more information.
How is your personal data stored?
Your data is stored on a safe PC under anti-virus protection in hardware and software. Windows administration security is active.
Choice and consent over your personal information
To check the data held on you or to request for it to be removed, email contact@alexjamesnovels.com. Data will be either shown to you or removed within one month.
Last modified: 15th March 2026